Employment Announcement — Chapter Coordinator

The Gabriel Project of West Virginia seeks a dynamic, hard-working individual as our full-time Metro Valley Chapter Coordinator.  Please read the complete job description below before applying.  Applicants must meet the minimum qualifications for consideration.  Deadline for application submission is July 11, 2018.



Status:  Full-time employment. “At will” position.  $30,000 annual salary, non-negotiable.  No health insurance or retirement benefits.

Office Base:  Charleston, West Virginia.  Local and in-state travel required.

Reports to:  State Executive Director

General Description:

The Metro Valley Chapter Coordinator is responsible for the day-to-day operation and direction of the Gabriel Project within an assigned multi-county geographic area.  Ten counties have currently been assigned for the Metro Valley Chapter area:  Boone, Cabell, Clay, Jackson, Kanawha, Lincoln, Logan, Mason, Putnam and Roane.  The Chapter Coordinator works with an advisory commission and other volunteers, and under the direction and supervision of the State Executive Director, to plan, implement and support the programs and activities of the Gabriel Project within the chapter area.

The Chapter Coordinator is based at the chapter office but is required to travel throughout the chapter area to fulfill the position’s duties and responsibilities. At least 65 – 70% of the Coordinator’s weekly work hours will likely be spent outside the office.

Duties and Responsibilities:

Fundraising and volunteer management are the primary responsibilities of the Metro Valley Chapter Coordinator.  These duties include, but are not limited to, the following:

  • Solicit and encourage in-kind and monetary donations from individuals, businesses, organizations, schools and churches for baby items and chapter operations.
  • Work with the State Office in planning and implementing local fundraising activities to maintain and expand chapter operations and services.
  • Manage grants and work with the State Office to identify and prepare grant proposals.
  • Develop and deliver presentations to churches, community groups and civic organizations. Participate in community activities to provide information about the Gabriel Project’s mission, services and funding needs.
  • Recruit volunteers, interns and churches to participate in the Gabriel Project.
  • Train and supervise volunteers and/or interns providing services to mothers and families or providing support services at the chapter office.
  • Provide ongoing guidance, direction and oversight to local client services sites and their volunteers and assure compliance with the Gabriel Project’s Memorandum of Understanding.

Other duties and responsibilities of the Metro Valley Chapter Coordinator are:

  • Purchase and distribute baby items as necessary and within funding resources to fulfill client needs at the chapter office and local client services sites.
  • Encourage increased client parenting skills by providing information materials and other learning opportunities at the chapter office and at local client services sites.
  • Network with community organizations and governmental agencies to share information and for mutual client referrals and funding initiatives.
  • Recruit members of the chapter advisory commission and meet regularly with the commission to define and evaluate program effectiveness and additional chapter needs.
  • Maintain record of expenses, revenues and transactions and provide these records to the State Office on a regular basis.
  • Administer the chapter office and maintain or oversee the maintenance of the chapter database, donor lists, mailing lists and other operational records and files.
  • Work with the State Office in developing and implementing an annual budget for the chapter.
  • Perform other duties as necessary for the effective operation of the chapter or as assigned by supervisor.
  • Adhere to all Gabriel Project policies and procedures in the fulfillment of the above duties and responsibilities.

Required Qualifications:

  • Bachelor’s degree in relevant field.
  • One or more years of demonstrated experience in fundraising, volunteer supervision, social services and/or nonprofit organization management.
  • Preference will be given to candidates with demonstrated experience in more than one of the above professional areas.  Preference will also be given to candidates with demonstrated successful fundraising of $25,000 annually or more, excluding grant awards.
  • Excellent oral and interpersonal communication skills including public speaking.
  • Excellent written communication and organizational skills.
  • Good computer skills including familiarity with email, Microsoft Word and Microsoft Excel.  Social media experience is not required but will be considered a plus.
  • Interest, enthusiasm, and affinity for working with people.
  • Sensitivity to the needs of low-income people.
  • Strong partnership building and event planning skills.
  • Ability to work independently and effectively solve problems, yet be a team player.
  • Ability to understand and prepare bank deposits, financial records and budgets.
  • Ability to maintain client, donor and financial record confidentiality.
  • Possess initiative, a positive “can-do” attitude, flexibility, good judgment, attention to detail and the ability to multi-task under deadlines.
  • Willing and able to work within an ecumenical, faith-based environment.

Position also requires reliable and consistent personal vehicle access, valid driver’s license and vehicle liability insurance coverage. The employee must occasionally lift and/or move up to 25 pounds.

Applicants, please note:  This is an administrative and fundraising position.  It is not a marketing position.

How to Apply:

E-mail cover letter & resume to:  metrovalley@gabrielwv.org

Or mail to: Gabriel Project of WV, PO Box 4663, Charleston, WV 25364.

Deadline:  July 11, 2018.   No phone calls, please.